Version 2026-09-23 draft for publisher review. Replace with an effective date on the public page.
This notice explains how Puddingstone Media, LLC, publisher of The Greylock Guardian (the “Guardian,” “we,” “us,” or “our”), handles information submitted to The Second Chance Saloon. It supplements the Guardian’s general website privacy policy. If there is a conflict concerning the Saloon, this notice controls.
1. Information collected
For a notice, we collect the writer’s email address, headline, general place and approximate time, public message, editorial status, publication dates, private management link, and the date and version of the form agreement. Older notices may also contain a separate description of the shared moment. We do not request a legal name, birthdate, government ID, or payment card for an ordinary Saloon notice.
For a response, we collect the respondent’s email address, message, the notice it concerns, the date and version of the form agreement, email-verification status, and operational email-status information. Older responses may include a separate recognition detail. If the notice writer answers, the answer is sent by email to the respondent; the plugin records that an answer was sent but does not save its body in the Saloon reply record. The email provider and recipient may retain the answer.
Our website and service providers may also process ordinary request logs, IP addresses, timestamps, browser information, and email-delivery records for operation, security, and troubleshooting. These are not necessarily stored in the Saloon notice or reply record.
2. What is public
An approved notice’s headline, message, general place and time, and identifying code may appear on the Guardian website and in print. The writer’s email address, the private response page, and response messages are not intentionally published.
Do not put a phone number, email address, home address, workplace schedule, or other private information in public-copy fields. If public material is copied, printed, archived, or indexed by others, we may not be able to remove those copies.
3. Who sees responses
The notice writer can read a respondent’s message through a private link after the respondent verifies the supplied email address. An editor does not approve each response before the writer can read it. Each email address may respond once per notice. Authorized Guardian personnel can access the private records for operating the service, addressing a concern, or complying with law.
The respondent’s email address is stored privately and is not automatically shown to the notice writer. The notice writer’s email address is not automatically shown to the respondent, but the writer may choose to include it in a protected answer. Either person can disclose contact details in their message. Once a recipient has seen information, we cannot take that knowledge back.
We verify access to the supplied email inbox through a link that expires after 24 hours. We do not verify that a person is who they claim to be or that the respondent was present at the encounter. The Saloon uses a required 18+ declaration, not an independent age-verification service.
4. How information is used and shared
We use this information to review and publish notices, operate the response feature, send service emails, address abuse or safety reports, secure and troubleshoot the service, maintain editorial records, and comply with applicable law. We do not collect payment through the Saloon or use Saloon private messages to sell advertising or build marketing profiles.
Information may be available to authorized Guardian personnel and to providers that host the website or deliver email. We may disclose information when required by valid legal process or when reasonably necessary to address a credible and imminent threat of serious harm, suspected exploitation of a minor, fraud, or abuse of the service. We do not promise to monitor every response or investigate every dispute.
5. Private links and security
The notice writer’s management URL gives access to the private response page without a separate account login. Anyone who obtains it may be able to read responses or send an answer as the writer. Do not forward or publicly post the link. Notify us if you believe it has been exposed.
The site uses access controls intended to keep private fields out of public notice pages, but no website, email service, or storage system is perfectly secure. Service emails and management URLs may appear in a recipient’s inbox, browser history, or systems used to deliver them.
6. Closing, retention, and removal
The ordinary Saloon listing stops showing a notice after about 90 days, and the individual page then displays a closed notice in place of the public response form. The current software does not automatically unpublish or delete that individual page, the writer’s email address, private responses, or related records at that point. A closed notice may remain accessible by its direct URL until an editor removes it.
You may request review, correction, unpublishing, or deletion of information associated with you. We may need to verify that you are the notice writer or respondent. We may retain limited information when reasonably necessary for safety, abuse prevention, editorial integrity, legal obligations, or a legal claim. Removal from our active site cannot erase printed copies, delivered email, third-party archives, or routine backups immediately.
We should establish and publish a specific deletion schedule before describing one as automatic. Until then, the 90-day closing period is not a deletion period.
7. Safety choices and contact
Use your judgment before sharing contact details or arranging a meeting. Do not send money or sensitive documents to someone you do not know and trust. The current Saloon interface has no participant report or block button. To report a notice or response, request removal, ask a privacy question, or say that a private link has been exposed, contact jvelazquez@puddingstone.media.
We may update this notice when the service or its data practices change. The date at the top identifies the version for review; a public effective date should be added when the notice is approved and posted.